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Tuesday, July 23, 2024

Why does QuickBooks sync asking for Admin Password?

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QuickBooks is one of the most-used accounting software by entrepreneurs and accountants. It has various versions for the different requirements of the software users. As a QuickBooks user, you may require to open the Desktop app using the Windows Administrator account. In the situation of failure, you can encounter several errors and display issues. It can affect not only the QuickBooks Desktop but also the QuickBooks Point of Sale application.

There could be various reasons causing this information to arrive “Administrator Permission Required“. This Action Requires Windows Administrator Permissions.” When QuickBooks asks for the admin password, you will keep getting the message “QuickBooks Windows Administrator Required” or “QuickBooks Administrator Permission Required”. Here, we will explain how you can get rid of this infuriating condition and use QuickBooks without any restrictions.


The following can the reasons why this error shows up:

  1. QBDB2x service has stopped triggering the .EXE file. To restart the related the Startup variety should be:
    1. Automatic (How is explained later).
    2. A lot file with the script to trigger the QBDB2x services and QBCFMonitor Services (How is repeat defined later)
  2. QBDB2x permissions are not provided to the specific folder of the corresponding company file.
  3. Simultaneous attendance of QuickBooks Enterprise and another QuickBooks editions of a similar year. The database for QuickBooks versions for the same year is normal usually but in the fact of QuickBooks Enterprise, a separate folder is generated. This would not be an argument as QBDB24 is still looking to the same file for the catalog data is common whereas in the matter of Enterprise this requires a switch due to an unusual program data file. To switch this needs Administrative user permissions and out the issue.

Why QuickBooks Asks for Administrator Permissions?

The below-listed causes can be responsible for the software asking QuickBooks Administrator Permissions

  1. An unreliable or damaged admin account that you are currently using
  2. Your account may not have the permissions obliged to perform various responsibilities
  3. Incorrect installation of QuickBooks Desktop Pro, Premier, Enterprise, or Point of Sale
  4. It can be your QuickBooks Database Server Manager, not working on Windows.
  5. Windows user that is being used doesn’t have administrative permission.

Note: If you select the option to install QuickBooks for “All Users” at the time of the installation, only the QuickBooks Desktop app will have users access.

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quickbooks asking for administrator password


  1. By typing services.msc on Run (Windows+R) we can search for QBDB2x service and change the Startup type to “Automatic” from Manual.
  2. Refresh the service. [NOTE: Restarting the service is stopping and starting the service. This will affect all the logged-in users.]
  3. Locate the folder for the corresponding company file and check if the corresponding QBDB2x user has the access to that folder. This can be done by selecting the sections of the folder and visiting the Safety tab. Choose and add the user QBDB2x, give full permissions. Further details on permissions can be found in the Permissions article.
  4. Provide Administrative privileges to all the users who use these applications.
    1. The script bunch file consists of the following instructions:
      1. net start QuickBooksDB2x // Triggers the QBDB service of the respective year 20xx
      2. net start QBCFMonitorService // Triggers the QBCFMonitor service
      3. TIMEOUT // Timeout value.
  5. The above bunch (saved as name.bat) file has to add to assignment scheduler tasks. The user account can QBUser that can be created with Administrator rights and a common password communicated in the description.
  6. Options to be checked in General Tab:
    1. Run whether the user is logged on or not
    2. Run with the highest privileges
    3. Hidden
  7. Options to be checked in Triggers Tab:
    1. Begin the task “At log on
    2. Any user
    3. Repeat task every 5 minutes.
    4. Duration: Indefinitely
    5. Check “Enabled
  8. Following steps, add the corresponding batch file by selecting New.

What to do if QuickBooks Utility Application Asks for Admin Password?

Follow the below-listed resolutions to stop the “QuickBooks asking for an administrator password when Opening QuickBooks” issue-

  • Solution 1- Open QuickBooks as an Administrator on Windows whichever you are using (Windows 7, 8, or 10).
  • Solution 2- Restart the allied QuickBooks Database Server Manager Service for your available QuickBooks edition.
  • Solution 3- Turn-off the User Account Control (UAC) on Windows.
  • Solution 4- Use Windows Administrator Account to re-install QuickBooks Desktop.


The attendance of an Administrator resolves the problem of this error and so somehow the same needs to be assured through permissions or scripting. For specific troubleshooting steps, you can contact our QuickBooks Experts team.

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